The Finance and Administration Advisor is a Permanent position where the
successful candidate will be responsible for providing high-level Financial
Management such as Budget planning and execution, Liaison and coordination of
inter-agency financial activities like coordination of AAP (Annual Action Plan
) and QRM (Quarterly Matrix Report), Embassy financial advances monitoring and
reimbursement, account reconciliation, and others.
FUNCTIONS AND RESPONSIBILITIES OF THE ADVISOR
List the specific time-bound functions and responsibilities that the Advisor
will carry out.
? Draft guidelines on good administration and finance management
principles and best practices in the running of the Ministry (One session of
in-house lecture to be given to all staff members.)
? Participate in the design, control, operation, and enhancement of
manual and computerized systems established for accountability and transparency
in the MFA, to include accounting functions such as budget/general ledger
control, contracts/accounts payable, payroll, etc;
? Prepare a variety of financial statements, reports and analyses, and
assist all Divisions and overseas missions of the MFA in formulating their
Annual Action Plan (AAP) and in implementing their quarterly matrix reports;
? Participate in the annual audit process and in the preparation of
annual budget;
? Prepare required financial reports to other government agencies and
financial institutions;
? Prepare fund balance projections and reviews with relevant departments;
? Prepare and issue journal entries and verify financial data;
? Answer inquiries and coordinate operations with relevant government
departments, organizations, and overseas missions;
? Analyze and reconcile expenditures and revenue accounts and coordinate
various accounting records with information received from any accounting
systems and departmental records that exist within the MFA;
? Review and audit entries made to various financial records for
maintenance of accountable and transparent accounting procedures;
? Analyze, calculate and allocate inter-Ministry charges for various
expenditures, performs comprehensive financial activity studies and ensure
compliance with reporting requirements;
? Train, supervise, and professionalize clerical / accounting employees
and any other relevant personnel in all of the above processes.
REQUIREMENTS
1. ABLE TO TRANSFER SKILLS AND KNOWLEDGE TO TIMOR-LESTE?S STAFF:
List the knowledge/skills that the Timor-Leste incumbents are expected to
acquire through on-the-job training, coaching and mentoring by the Advisor.
? Accounting, payroll
? Financial management
? Budgeting
? Benefits and salary administration, such as design and review of
salaries, benefits, and other conditions of employment
2. REQUIREMENTS FOR SYSTEMS AND PROCESSES TO BE DEVELOPED
List all legal and managerial systems and processes to be developed by the
Advisor.
? Managing and developing accounting and financial reporting systems
? Establish administrative and finance template, data base for the
Ministry and Missions abroad
3. REQUIREMENTS FOR ATTITUDES AND BEHAVIOR TO BE DEVELOPED
List all desired attitudes and behaviors to be developed by Counterparts
through interaction with the Advisor.
? Self-sufficient, self-starter, resourceful
? Professional
? Upright and a person of integrity
? Honest and trustworthy
? Responsible, reliable and adaptable
? Decisive, objective and impartial
? Has keen eye for details, meticulous
? Versatile and can work across varied functions
? Diplomatic
? Can work across varied cultures and types of people; has respect for
diversity
REQUIRED EDUCATION /CERTIFICATION:
? A University Degree in Economics, Finance, Accounting, Business
Management, post-graduate degree highly preferable
REQUIRED TECHNICAL AND MANAGEMENT EXPERIENCE
? Accounting and financial management experience in the areas of
budgeting, resources planning, accounts management and analysis, financial
analysis and reporting for at least ten years in any government or private or
international institution or agency;
REQUIRED SKILLS/KNOWLEDGE FOR CAPACITY BUILDING
Apart from necessary technical and management experience, the Advisor will also
be required to transfer management and technical knowledge and skills to the
East Timorese incumbent through coaching and mentoring.
? Research and drafting Foreign Services Rules and Regulations
? Accounting, payroll
? Financial management
? Budgeting
? Benefits and salary administration, such as design and review of
salaries, benefits, and other conditions of employment
PERSONAL COMPETENCIES
The Advisor will be required to work in a tropical environment, to be flexible
and creative in adapting his/her knowledge and skills to the unique situation
of Timor-Leste, to be able to deal sensitively with a diversity of languages
and cultures, and to manage effectively high levels of stress and shifting
priorities.
? Qualified candidates with prior experiences in similar context to
Timor-Leste will be given preference.
? Self-sufficient, self-starter, resourceful
? Professional
? Upright and a person of integrity
? Honest and trustworthy
? Responsible, reliable, adaptable
? Decisive, objective and impartial
? Has keen eye for details, meticulous
? Versatile and can work across varied functions
? Diplomatic
? Can work across varied cultures and types of people; has respect for
diversity
Preferred
Living and working experience in Timor-Leste, the South East Asian region, or
Pacific Islands. Fluency in English. Portuguese is preferable and would be
beneficial.
Application is due by June 13, 2011. Please send cover letter, resume and
contact address/phone addressed to Office Manager, The Asia Foundation, Rua De
Nu Luran No. 20, Bairro Dos Grillos, Dili, Timor Leste or to
TAFTimorLeste@asiafound.org. Only short-listed candidates will be acknowledged.
For full position description please contact Hugo Fernandes on 3313457 or by
email to the above email address.
The job is open for International.
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